Bilingual Event Coordinator

 Job description:

What We Do: 

At Sandbox Events we provide a full suite of a la carte event management and support services to our clients.

From end-to-end event development and design to full delivery, we employ the best and most experienced event professionals in the industry to provide our clients with first class experience and support at every stage of their program.

What We're Looking For:

We are searching for a talented and motivated Bilingual Event Coordinator to assist in the organization and execution of unforgettable events. As the Coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication, advanced Cvent and/or Stova experience , and attention to detail are vital in this role, as our success depends on meeting our clients’ tailored event requirements.

Job Responsibilities:

· Coordinate and execute all aspects of event arrangements necessary to ensure client objectives and expectations are met including working with clients in menu planning, beverage requirements, room setup, audio and visual requests, decor, detailing and securing services of outside vendors;

· Work with Event Managers to execute clients’ event vision, details, and budget;

· Respond to Event Manager and client requests in a timely fashion, maintaining thorough communication with clients and internal team from initial planning to final event billings;

· Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost;

· Negotiate with vendors to achieve the most favorable terms;

· Work in tandem with other team members to ensure clear communication across program;

· Maintain a working knowledge of the complex needs of a wide variety of events;

· Willingness to travel (25% approximately) to meet clients & for internal meetings.

· Manage supplier RFP’s, contracts and services;

· Build event websites and registration for client programs using Aventri;

· Participate in daily briefing meetings and weekly status update calls;

· The position will be ever developing as the organization grows.

Qualifications:

· Degree in relevant field is (required)

· 2-3 years of Event Coordination experience, preferably in hoteling industry

· Fluent in Canadian French

· Advanced Cvent and/or Stova experience (nice-to-have)

· Completion of Stova or Cvent certification (nice-to-have)

· Proven experience as event coordinator with history of organizing successful events

· Excellent vendor management skills

· Outstanding communication and negotiation ability

· Well-organized with multi-tasking skills

· Strong attention to detail

· Creativity

· Problem-solving ability.

Sandbox Events is proud to be an equal opportunity employer - thriving with a diverse company culture, celebrating the uniqueness of our staff, and committed to inclusion.

Job Type: Full-time, Permanent, Remote (with approx 25% travel needed)

Location: Quebec-based preferred

Salary Range: $50,000-57,500 CAD

Benefits:

· Casual dress

· Great Benefits Plan

· Employee assistance program

· Paid time off (unlimited PTO after one year of service)

We thank all interested applicants; however, only qualified candidates will be contacted.